As a Cleveland Clinic caregiver, you are eligible to participate in the health plan starting on your first day of work. You have 31 days from your date of hire to enroll in these benefit programs in Workday . If you are a newly hired caregiver, you will have a new hire benefit task in your Workday inbox to make your elections. You can also enroll in coverage or make changes to your current election during the year within 31 days of experiencing a qualified life event such as marriage, birth of a child, or loss of coverage under another health plan.
Your coverage effective date will be retroactive to your date of hire, or the date of a qualified life event - however it takes about 4 weeks for your health plan ID cards to arrive in the mail after you have elected coverage in Workday. This means the sooner you elect coverage, the sooner your health plan ID cards will arrive.
Employee Health Plan Welcome Packet
You will receive an EHP Welcome Packet in the mail, which includes the following information:
- EHP Summary Plan Description with full coverage details
- Healthy Choice Program information
- Pharmacy Handbook
- List of EHP Wellness Programs
- Notice of EHP Privacy Practices
Dependent Verification – Willis Towers Watson
If you are enrolling dependents onto your plan, you will need to provide dependent verification after you have elected coverage to ensure that the dependents you are adding are eligible for coverage. Eligible dependents include your lawfully married spouse and dependent children under the age of 26. After you have elected coverage in Workday, a mailing or email from Willis Towers Watson, our Third Party Administrator (TPA) for dependent verification, will be sent to your home address or inbox asking you to provide dependent verification documentation.
Acceptable forms of dependent verification documentation include a prior year’s tax return with your dependents’ information on it, a copy of your marriage certificate if you have a spouse dependent, or birth certificates for children. You will need to respond to Willis Towers Watson and provide the requested documentation in order for your dependents to be covered under the health plan. If you do not respond to their request by the deadline provided to you, the dependents you had added to your plan will be removed from your plan and their claims will be denied. Dependent coverage will be terminated dating back to the effective date of enrollment.
You may refer to the EHP Summary Plan Description (SPD) “Dependents Eligible” for Coverage
Coordination of Benefits (COB)
All members must complete the COB process each January when you enroll, and when you experience a life event change. The COB process is dependent on the plan you enroll in and Third Party Administrator (TPA) so please review the plan-specific process on the EHP website.
Healthy Choice Program
The Healthy Choice Program is a voluntary premium discount program for eligible caregivers and spouses who are enrolled in the Employee Health Plan.
Successful participation in the Healthy Choice Program provides caregivers with discounted health plan premiums, up to 30% off of the standard level premium each calendar year. More information is available under in the Healthy Choice guidelines including how to create your Healthy Choice portal account.
Please wait to join Healthy Choice or any other wellness programs until you have your health plan ID number. This information is needed to sign up for the programs.